Privacy Policy

1. Data Controller

The data controller responsible for your personal data is:

2. Personal Data We Collect

We may collect and process the following categories of personal data:

2.1 Information You Provide

• Contact information (name, email address, phone number, postal address)
• Professional information (company name, job title, industry)
• Financial information necessary for service provision
• Communications and correspondence with us
• Information provided through forms, surveys, or questionnaires

2.2 Information Collected Automatically

• IP address and device information
• Browser type and version
• Pages visited and time spent on pages
• Referring website addresses
• Cookies and similar technologies (see Section 8)

3. Legal Basis for Processing

We process your personal data on the following legal bases under the General Data Protection Regulation (GDPR):

• Contract Performance: Processing necessary for the performance of a contract with you or to take steps at your request prior to entering into a contract (Art. 6(1)(b) GDPR)
• Legal Obligation: Processing necessary for compliance with legal obligations (Art. 6(1)(c) GDPR)
• Legitimate Interests: Processing necessary for our legitimate interests, such as improving our services and marketing (Art. 6(1)(f) GDPR)
• Consent: Processing based on your explicit consent for specific purposes (Art. 6(1)(a) GDPR)

4. Purposes of Processing

We use your personal data for the following purposes:

• Providing and managing our services
• Processing inquiries and communications
• Sending newsletters and marketing communications (with your consent)
• Improving our website and services
• Complying with legal and regulatory requirements
• Detecting and preventing fraud or other illegal activities
• Analyzing website usage and user behavior

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements.

The retention period may vary depending on the context and our legal obligations. Generally:

• Client data: Retained for the duration of the business relationship plus 7 years (as required by Austrian tax law)
• Marketing data: Retained until you withdraw consent or unsubscribe
• Website analytics: Retained for up to 26 months

6. Data Sharing and Transfers

We may share your personal data with:

• Service providers and contractors who assist in our operations
• Professional advisors (lawyers, auditors, insurers)
• Regulatory authorities when required by law
• Business partners with your consent

When transferring data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

7. Your Rights

Under the GDPR, you have the following rights:

• Right of Access: Request a copy of your personal data
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data under certain circumstances
• Right to Restriction: Request restriction of processing
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests or for direct marketing
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise these rights, please contact us at office@validvent.com.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small text files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Required for the website to function properly
• Analytics Cookies: Help us understand how visitors use our website
• Marketing Cookies: Used to deliver relevant advertisements

You can manage your cookie preferences through your browser settings or our cookie consent tool.

9. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Access controls and authentication mechanisms
• Regular security assessments and audits
• Employee training on data protection

10. Third-Party Services

Our website may contain links to third-party websites and services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

We use the following third-party services:

• Google Analytics (website analytics)
• Microsoft Office 365 (email and calendar)
• Pipedrive (CRM)
• Eventbrite (event management)

11. Children's Privacy

Our services are not directed at individuals under 18 years of age. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal data, please contact us immediately.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact and Complaints

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

You also have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde) if you believe your rights have been violated.